West-Can HR Client Audit Implementation Questionnaire

Client / Company Name *

Respondent / Contact Person *

Jurisdiction(s) *

Number of Employees *

Industry / Sector *

A1 - Each active employee has a signed offer letter or employment agreement that reflects current terms. *3 - Fully Established (Documented & Followed)2 - Partially Established (Incomplete or Inconsistent)1 - Informal / Significant Gap0 - Not Implemented / UnknownN/A - Not Applicable

A2 - Each file contains current personal and emergency-contact information. *3 - Fully Established (Documented & Followed)2 - Partially Established (Incomplete or Inconsistent)1 - Informal / Significant Gap0 - Not Implemented / UnknownN/A - Not Applicable

A3 - Compensation changes, promotions and changes in employment status are documented and authorized. *3 - Fully Established (Documented & Followed)2 - Partially Established (Incomplete or Inconsistent)1 - Informal / Significant Gap0 - Not Implemented / UnknownN/A - Not Applicable

A4 - Vacation, leave, attendance and hours/overtime records are complete and consistently retained. *3 - Fully Established (Documented & Followed)2 - Partially Established (Incomplete or Inconsistent)1 - Informal / Significant Gap0 - Not Implemented / UnknownN/A - Not Applicable

A5 - Required policy acknowledgements, confidentiality commitments and consents are on file. *3 - Fully Established (Documented & Followed)2 - Partially Established (Incomplete or Inconsistent)1 - Informal / Significant Gap0 - Not Implemented / UnknownN/A - Not Applicable

A6 - Performance reviews, coaching, discipline and probationary decisions are appropriately documented. *3 - Fully Established (Documented & Followed)2 - Partially Established (Incomplete or Inconsistent)1 - Informal / Significant Gap0 - Not Implemented / UnknownN/A - Not Applicable

A7 - Required orientation, safety and job-specific training records are current. *3 - Fully Established (Documented & Followed)2 - Partially Established (Incomplete or Inconsistent)1 - Informal / Significant Gap0 - Not Implemented / UnknownN/A - Not Applicable

A8 - Accommodation and medical information is restricted, separated where appropriate and handled confidentially. *3 - Fully Established (Documented & Followed)2 - Partially Established (Incomplete or Inconsistent)1 - Informal / Significant Gap0 - Not Implemented / UnknownN/A - Not Applicable

A9 - Former-employee files include resignation/termination records, final-pay documentation and required records of employment. *3 - Fully Established (Documented & Followed)2 - Partially Established (Incomplete or Inconsistent)1 - Informal / Significant Gap0 - Not Implemented / UnknownN/A - Not Applicable

A10 - The organization follows a defined retention, access, security and destruction process for employee records. *3 - Fully Established (Documented & Followed)2 - Partially Established (Incomplete or Inconsistent)1 - Informal / Significant Gap0 - Not Implemented / UnknownN/A - Not Applicable

Section A Notes / Evidence (Optional)

B1 - HR policies are current, approved, accessible to employees and reviewed on a defined schedule. *3 - Fully Established (Documented & Followed)2 - Partially Established (Incomplete or Inconsistent)1 - Informal / Significant Gap0 - Not Implemented / UnknownN/A - Not Applicable

B2 - Recruitment, selection, offers, onboarding and probationary reviews follow a consistent documented process. *3 - Fully Established (Documented & Followed)2 - Partially Established (Incomplete or Inconsistent)1 - Informal / Significant Gap0 - Not Implemented / UnknownN/A - Not Applicable

B3 - Payroll, hours of work, overtime, vacation, general holidays and leaves are administered consistently with applicable requirements. *3 - Fully Established (Documented & Followed)2 - Partially Established (Incomplete or Inconsistent)1 - Informal / Significant Gap0 - Not Implemented / UnknownN/A - Not Applicable

B4 - A compliant respectful-workplace, harassment and violence-prevention framework is in place and understood. *3 - Fully Established (Documented & Followed)2 - Partially Established (Incomplete or Inconsistent)1 - Informal / Significant Gap0 - Not Implemented / UnknownN/A - Not Applicable

B5 - Safety orientation, hazard identification, incident reporting/investigation and required worker training are consistently completed. *3 - Fully Established (Documented & Followed)2 - Partially Established (Incomplete or Inconsistent)1 - Informal / Significant Gap0 - Not Implemented / UnknownN/A - Not Applicable

B6 - The required safety committee or worker representative structure is in place, active and documented where applicable. *3 - Fully Established (Documented & Followed)2 - Partially Established (Incomplete or Inconsistent)1 - Informal / Significant Gap0 - Not Implemented / UnknownN/A - Not Applicable

B7 - Accommodation, disability/return-to-work and human-rights concerns follow a consistent, confidential process. *3 - Fully Established (Documented & Followed)2 - Partially Established (Incomplete or Inconsistent)1 - Informal / Significant Gap0 - Not Implemented / UnknownN/A - Not Applicable

B8 - Performance management, corrective action and termination decisions follow a fair, documented and consistently applied process. *3 - Fully Established (Documented & Followed)2 - Partially Established (Incomplete or Inconsistent)1 - Informal / Significant Gap0 - Not Implemented / UnknownN/A - Not Applicable

B9 - Managers know who owns each HR workflow, when to escalate concerns and what documentation is required. *3 - Fully Established (Documented & Followed)2 - Partially Established (Incomplete or Inconsistent)1 - Informal / Significant Gap0 - Not Implemented / UnknownN/A - Not Applicable

B10 - Actual management practices match written policies; exceptions are authorized, documented and reviewed. *3 - Fully Established (Documented & Followed)2 - Partially Established (Incomplete or Inconsistent)1 - Informal / Significant Gap0 - Not Implemented / UnknownN/A - Not Applicable

Section B Notes / Evidence (Optional)

C1 - Every active position has a current job description with a clear purpose and correct reporting relationship. *3 - Fully Established (Documented & Followed)2 - Partially Established (Incomplete or Inconsistent)1 - Informal / Significant Gap0 - Not Implemented / UnknownN/A - Not Applicable

C2 - Job descriptions accurately reflect the duties employees actually perform. *3 - Fully Established (Documented & Followed)2 - Partially Established (Incomplete or Inconsistent)1 - Informal / Significant Gap0 - Not Implemented / UnknownN/A - Not Applicable

C3 - Expected results, service standards or performance accountabilities are clearly stated. *3 - Fully Established (Documented & Followed)2 - Partially Established (Incomplete or Inconsistent)1 - Informal / Significant Gap0 - Not Implemented / UnknownN/A - Not Applicable

C4 - Decision authority, approval limits and accountability are clear. *3 - Fully Established (Documented & Followed)2 - Partially Established (Incomplete or Inconsistent)1 - Informal / Significant Gap0 - Not Implemented / UnknownN/A - Not Applicable

C5 - Supervisory, training, mentoring and work-review responsibilities are accurately identified. *3 - Fully Established (Documented & Followed)2 - Partially Established (Incomplete or Inconsistent)1 - Informal / Significant Gap0 - Not Implemented / UnknownN/A - Not Applicable

C6 - Required qualifications, licences, physical demands and competencies are necessary and defensible. *3 - Fully Established (Documented & Followed)2 - Partially Established (Incomplete or Inconsistent)1 - Informal / Significant Gap0 - Not Implemented / UnknownN/A - Not Applicable

C7 - Differences between junior, intermediate, senior and leadership levels are clear where multiple levels exist. *3 - Fully Established (Documented & Followed)2 - Partially Established (Incomplete or Inconsistent)1 - Informal / Significant Gap0 - Not Implemented / UnknownN/A - Not Applicable

C8 - Job descriptions identify relevant safety duties and any bona fide occupational requirements. *3 - Fully Established (Documented & Followed)2 - Partially Established (Incomplete or Inconsistent)1 - Informal / Significant Gap0 - Not Implemented / UnknownN/A - Not Applicable

C9 - Employees and managers have recently validated the job description and understand expectations. *3 - Fully Established (Documented & Followed)2 - Partially Established (Incomplete or Inconsistent)1 - Informal / Significant Gap0 - Not Implemented / UnknownN/A - Not Applicable

C10 - Roles are designed for current and near-term organizational needs, with gaps, overlaps and key-person risks identified. *3 - Fully Established (Documented & Followed)2 - Partially Established (Incomplete or Inconsistent)1 - Informal / Significant Gap0 - Not Implemented / UnknownN/A - Not Applicable

Section C Notes / Evidence (Optional)

Total Audit Score (Points)

Overall Compliance Percentage (%)

%

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Phone: 204-727-0008

Toll-Free: +1-877-334-2125

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